Bursary Management first releases

A new development was implemented in July 2014 to enable processing of Access Bursary applications within EUCLID.

Access Bursaries are one type of a number of centrally and locally administered bursaries and scholarships available from the University of Edinburgh.  Access Bursaries are centrally administered by the Student Administration department.

The internal user base is very small, and the main business user worked closely with the project team to produce a tailored solution.

The project was implemented mid-cycle and therefore started in the middle of the process.  All applications for 2014/5 had already been received, reviewed and scored in the legacy system.  Data was exported from the legacy system to create fund bid records in EUCLID.

Bursary staff have a suite of screens allowing them to:

  • View basic application data and imported references
  • Make initial decision (award, reject  or place on waiting list)
  • Allocate the applicant to a specific bursary fund
  • Release bursary transactions to Finance for payment (due September 2014)

A further release is scheduled for October 2014, to include an online Application Form, Reference request and upload, and staff application processing with full application data.

Jon Martin and Morag Iannetta

Online Registration Phase 2 implemented

Online Registration was implemented late 2013, enabling all students registering on programmes starting on or after 01 January 2014 to register online.  The process allows students to confirm personal details, submit queries regarding information held, and to register for, or decline places on, programmes.  If the student requires Immigration clearance, they are only partially registered via the online registration process: Immigration Compliance staff at the University will then check appropriate documentation and complete the registration for the student.

In the Summer of 2014 the Online Registration functionality was enhanced ahead of the registration period for the main annual cohort of students:

  • Additional protected characteristics questions have been added to the registration process to satisfy HESA requirements
  • When registered/partially registered, students are able to view, update and upload documentation for passports and visas via student self-service for Immigration Compliance
  • Immigration Compliance functionality has been enhanced to allow users to mark documentation as checked, to request further documentation, and allows the user to complete the registration process for international students from ‘Immigration Overview’ screens in addition to ‘Validate International Documentation’ screens.

Jon Martin and Morag Iannetta